This job was posted by https://www.azjobconnection.gov : For more information, please see: https://www.azjobconnection.gov/jobs/6484594

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rFinancial Oversight Analyst, Intermediate

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rLocation: Ctr for Health Equity Research

rRegular/Temporary: Regular

rJob ID: 607869

rFull/Part Time: Full-Time

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r Workplace Culture

NAU aims to be the nation\'s preeminent engine of opportunity, vehicle of economic mobility, and driver of social impact by delivering equitable postsecondary value in Arizona and beyond.

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Special Information

• This position is subject to the availability of funding. The incumbent is not eligible for Service Professional non-renewal notice, or Classified Staff layoff or recall status.

Job Description

This position will provide intermediate level post-award administrative support for sponsored activities in CHER, and will also provide day-to-day finance related administrative support for the department and the Assistant Director. The incumbent will support the Assistant Director and the Grant & Project Support Manager in tracking expenditures; initiate fund transfers as directed; support tracking and invoicing of subaward contracts; provide custom invoicing backup documentation for subrecipient invoicing; interface with the NAU finance service team for travel, purchasing, and other transactions; act as point of contact for monitoring incentive card purchases and collecting disbursement logs, and maintaining control of departmental cards to be re-distributed as needed.

Financial Oversight - 40%

• Receiving, tracking and payment of invoices on subaward contracts, including working with subrecipients on corrections as needed, establishing purchase orders, processing payment requests, purchase order close-outs, and monitoring of subaward balances.
• Receiving, tracking, and payment of invoices on consultant contracts.
• Point of contact for purchasing incentive cards and TANGO incentives.
• Maintain control of departmental cards for redistribution, managing the fund transfer process for cards that are redistributed, and working with research staff on logs and disbursement.

Fiscal Administrative Support - 40%

• Initiation of fund transfers (IDT, IST, IPT) and funding changes at the direction of the Grant and Project Support Manager, Senior Financial Oversight Analyst, and Assistant Director.
• Support consultant, speaker, and non-employee travel claims associated with CHER and CHER sponsored projects, including working directly with our community partners to ensure this is done correctly.
• Maintain a departmental purchasing card and associated reconciliation processes.
• Responsible for departmental purchasing and travel support; copier invoicing and charge backs; interface with Facility Services, ITS, Finance and HR Service Teams.

General Departmental Support - 15%

• Oversee process of hiring hourly student workers from start to finish, including working with supervisors to create job descriptions that support correct pay level; supporting the Handshake process; and onboarding.
• Oversee process of hiring hourly, part-time employees, including working with supervisors to create job descriptions and appropriate hourly pay rates; and onboarding.
• Monitor the CHER email and the CHER Small Meeting Room schedule.

Other - 5%

• Other duties as assigned.

Minimum Qualifications

• Associate\'s or Bachelor\'s degree in accounting, finance, or related field.
• 2-4 years of accounting or finance experience.
• A combination of rela ed education, experience and training may be used as an equivalent to the above Minimum Requirements.

Preferred Qualifications

• Experience in grant or sponsored project management in an institution of higher education.
• Understanding/experience working with Native Nations.

Knowledge, Skills, & Abilities

Knowledge

• Working knowledge of financial oversight and operations tools, procedures, processes, policies, and concepts such as payroll management systems and budget analysis projects such as expense tracking.
• Knowledge of financial reporting in higher education, university budgeting practices, and sponsored project reporting requirements.

Skills

• High proficiency in Microsoft Office Suite, especially Word and Excel.
• Familiarity with presentation of financial information and data.

Abilities

• Analyze non-routine situations and anticipate issues.
• Balance competing priorities.
• Demonstrate problem solving, organizational, and analytical capabilities.
• Communicate effectively with people from varied backgrounds both verbally and in writing.
• Listen actively.
• Promote a diverse, inclusive environment.

Background Information

Northern Arizona